Automated outreach that runs itself
Stop chasing suppliers with manual emails. VendorWeave sends outreach, follows up automatically, and parses every reply with AI — so your team focuses on decisions, not data entry.
The problem
Supply chain teams spend 10+ hours a week sending emails, chasing replies, and manually entering data. Important requests fall through the cracks, suppliers go unresponsive, and nobody has a clear picture of what's actually happening.
The solution
VendorWeave automates the entire supplier communication loop. AI drafts and sends emails from your own address, follows up when suppliers don't respond, and parses every reply into structured data — no manual entry, no dropped balls.
AI Email Outreach
VendorWeave drafts and sends supplier emails automatically based on your preferred frequency. Lead time checks, price inquiries, PO status requests — all from your own email address via OAuth.
- Emails send from your actual work email — suppliers recognize the sender
- Set frequency per supplier: weekly, biweekly, monthly, or quarterly
- AI personalizes each email with supplier name, part numbers, and context
AI Response Parsing
When suppliers respond, our AI extracts lead times, prices, PO updates, and cert info — then updates your dashboard automatically. 97% accuracy with confidence scoring.
- Extracts structured data from free-text email replies instantly
- Confidence scoring on every parsed field — flag low-confidence for review
- Handles out-of-office detection, forwarded messages, and multi-part replies
Follow-up Sequences
Automated follow-up sequences on Day 2, 4, and 6 when suppliers don't respond. Escalation alerts notify your team when a supplier goes silent after the final follow-up.
- Configurable follow-up cadence — Day 2, 4, 6 or custom intervals
- Each follow-up references the original request for context
- Escalation alerts to your team after the final follow-up goes unanswered
Email Templates
Pre-built email templates for every supplier interaction — lead time inquiries, price checks, PO status, cert renewals. Customize subject lines, body copy, and variable tokens.
- Variable tokens auto-fill supplier name, part numbers, dates, and more
- Live preview shows exactly what suppliers will see before sending
- Reset to defaults anytime — your customizations are always saved separately
How it works
Get started with Supplier Automation in three simple steps.
Connect your email
Link your Google or Microsoft account in one click. Emails send from your address — suppliers recognize the sender.
Import your suppliers
Upload a CSV or add suppliers manually. VendorWeave maps columns automatically and deduplicates your list.
Sit back and track
VendorWeave sends inquiries, follows up on silence, and parses every reply. Your dashboard updates in real time.
Built for manufacturing teams
Supplier Automation is designed for the unique challenges of supplier management in regulated manufacturing.
Everything in Supplier Automation
Explore each feature in detail to see how Supplier Automation works for your team.
Ready to get started?
Start managing suppliers with Supplier Automation today. Free for up to 5 suppliers, no credit card required.