Qualify new suppliers in days, not months
Risk-based document collection, approval workflows, and automated reminders turn a 3-month onboarding process into a streamlined, repeatable system.
The problem
Onboarding a new supplier can take 3+ months when you're chasing W-9s, insurance certificates, NDAs, and quality docs over email. Documents get lost, approvals stall, and nobody knows what's still outstanding.
The solution
VendorWeave automates the entire onboarding lifecycle — from risk classification to document collection to multi-stage approvals. Suppliers upload through a secure portal, your team reviews in order, and the system tracks every step with full audit trails.
Risk Classification
Classify suppliers as Non-Risk, Medium, or High criticality. VendorWeave automatically adjusts required documents — Non-Risk needs 4 docs, Medium needs 6, High needs 9+.
- Three risk tiers with pre-configured document requirements
- Visual wizard walks your team through classification criteria
- Risk level drives the entire onboarding workflow — forms, approvals, and timelines
Document Collection
VendorWeave sends document requests to suppliers, tracks what's been received, and automatically follows up on missing items. Suppliers upload through a secure portal link.
- Supports 15+ document types: W-9, COI, NDA, ISO certs, FDA, bank info, and more
- Secure upload portal — suppliers click a link, upload, done
- Auto-reminders on Day 3, 7, and 14 for missing documents
Approval Workflows
Multi-stage approval routing ensures the right people review at the right time. QA reviews first, then Operations, then Management for Medium and High-risk suppliers.
- Configurable approval chain: QA → Operations → Management
- Management approval required for Medium and High-risk suppliers
- Full audit trail of who approved, when, and any comments
Supplier Questionnaires
Send web-based questionnaires to new suppliers covering company info, quality systems, certifications, capacity, and regulatory compliance. Responses auto-populate your supplier profile.
- 9-section onboarding questionnaire covering all qualification criteria
- Responses flow directly into the supplier profile — zero manual data entry
- PDF export for audit files and management review
How it works
Get started with Supplier Onboarding in three simple steps.
Classify supplier risk
Select Non-Risk, Medium, or High criticality. VendorWeave auto-configures the required documents and approval chain.
Collect documents
Suppliers receive a secure portal link to upload W-9s, COIs, NDAs, certs, and more. Auto-reminders chase missing docs.
Route for approval
QA reviews first, then Operations, then Management (for Medium/High risk). Full audit trail of every sign-off.
Built for manufacturing teams
Supplier Onboarding is designed for the unique challenges of supplier management in regulated manufacturing.
Everything in Supplier Onboarding
Explore each feature in detail to see how Supplier Onboarding works for your team.
Ready to get started?
Start managing suppliers with Supplier Onboarding today. Free for up to 5 suppliers, no credit card required.